TERMS & CONDITIONS

The are T&C presented when applying on MyMun for CBSMUN 2025 and must be agreed to in order to submit an application

1. Eligibility
   1. By applying to CBSMUN, you confirm that you meet the eligibility criteria set by the organizers. This includes age restrictions (participants must be between 18 and 27 years of age), having graduated highschool, and timely submission of the position paper.
      1. However, exceptions in special circumstances can be issued by the secretariat. This especially applies to enrolled university students above 27 years of age. You may apply for one via email at info@cbsmun.dk.
         
2. Accurate Information
   1. You agree to provide accurate, current, and complete information during the application process. Any false or misleading information may result in the rejection of your application or disqualification from participating in the CBSMUN conference.
3. Code of Conduct
   1. Participants are expected to adhere to a high standard of behavior and ethics throughout the conference. Disruptive or disrespectful behavior towards fellow delegates, organizers, or any other individuals will not be tolerated. Further code of conducts can be found in the Code of Conduct document. 
4. Attendance & Participation
   1. With your application, you agree to participate and attend all committee session of CBSMUN 2025.
   2. Please inform either your committee chairs or the organizing team in a timely manner if you are unable to attend a committee session.
   3. Similarly, please inform our team if you are unable to attend CBSMUN 2025 as a whole to find adequate replacement within debate.
   4. Failure to attend can result in no certificate of participation being issued or the barring of attendance for socials or other parts of the conference. More information will be in the delegate handbook and the code of conduct.
5. Payment and Registration
   1. You agree to pay the registration fee associated with your participation in CBSMUN after the approval of your application. Failure to make timely payments may result in the cancellation of your application. 

   2. Before Jan 1, 2025, the payment shall be made within 4 weeks of the acceptance of your application. After Jan 1, this is reduced to 2 weeks after your acceptance, after which CBSMUN reserves the right to cancel your application despite initial acceptance.

   3. The registration for the conference covers the administrative costs associated with the conference as well as coffee breaks provided during the 4 days of the conference. Social events, lunches and other meals may be covered, full coverage will be announced in a timely manner.
      1. Additional expenses are to be expected by delegations for their accommodation during the stay in Copenhagen and other related expenses.
6. Cancellation and Refunds
   1. In the event of cancellation of the application, a full refund will be issued to all registered participants within the 14-day refund period, excluding MyMUN transaction fees.
   2. You are eligible for a full refund within 14 days of your initial payment, excluding MyMUN transaction fees. To be eligible for a refund, you must make the request within the specified 14-day period.
   3. Before February 1, all participants are eligible for a 50% refund excluding MyMUN transaction fees, even beyond their 14 days of initial registration. After February 1, we do not offer any refunds.
   4. After February 15, no refunds of any kind are accepted and the 14 day refund policy is waived due to the close proximity to the conference.
   5. Exceptions in special circumstances are possible under the discretion of the secretariat. However, you are not entitled to it and any ruling by the secretariat for refunds in line with these terms is final.
   6. To request a refund, please contact our team at info@cbsmun.dk. Include your name, transaction details, and a brief explanation for your refund request. Refunds will be processed within 7 days after approval. Approved refunds will be credited to the original method of payment.
7. Privacy and Data Protection
   1. Your personal information will be handled in accordance with the GDPR regulations. By applying, you consent to the collection, use, and processing of your personal data for the purpose of organizing and conducting the CBSMUN.
   2. You agree to pictures being taken at the event. 

By submitting your application, you acknowledge that you have read, understood, and agree to abide by these terms and conditions.